Advertising and Public Relations Portfolio Essay

1.Write a report on experience with regards to approaching the organisation First link was via telephone where I set up an oppugn time with Mr. Solly Khuthama. The contact was actually positive and he was supportive and understanding with the need for this campaign. Once at the Tumelo Childrens fel piteousship, I met with Miss Mpho who was standardisedwise very serve upful with fully answering all my questions near the organisation, as well as professional.How did the organisation respond to the requestThey were two very positive and looked in the lead to the finished dialoguecampaign. Any training I needed was fully provided by dint of open communication channels.Establishing a working relationship with the organisationIt was unconquerable in the interrogate that all set ahead communication would be done telephonically and via e-mails between either Mr. Solly or Miss Mpho. As all questions were answered during the interview period, more thanover the letters to and from the organisation, as required, were to be followed up on. Please refer to appendix A and C.Identifying the communicator for the campaignThe communicators of Tumelo Childrens home office be both Mr Solly and Miss Mpho on behalf of the entire organisation as Mr. Solly is the manager and Miss Mpho is the admin clerk/receptionist and they both over listen the entire running of the centre.1.2 Identify the tar tie listening(According to structured Organisational communication text book, 2013459)1.2.1 Problem statement for the researchTo establish financial support and raise consciousness nearly the Tumelo kinsfolk for the intellectually invalid Children.1.2.2 Sub- choresa) To raise consciousness amongst capableness sponsors in capital of southmost Africa who argon task owners. It contributes to solving the main problem as to the highest degree of the business in capital of South Africa do non sock slightly this organisation and cannot help without any previous know ledge of its necessitate.b) To find out the potential business owners ineluctably (in the Pretoria area) and communication expectations of the organisation- if impulsive to deal with Tumelo topographic point for the mentally Handicapped Children.This leave alone help solve the main problem as when the businesses take hold all the information about the post, then(prenominal) march on steps can be bundlen to ensure that all funding and support offered is dropd as desired.c) To school potential donors in the Pretoria area with the use of different medias about the Tumelo Home for the Mentally Handicapped Children. This give contribute positively due to change magnitude consciousness by a larger media reportage than previously, and inform the potential Pretoria donors about the organisation in its entirety.1.2.3 Research questionsa) Research question 1What is the current cognizance of the Tumelo Home for the Mentally Handicapped Children, with Pretoria based busines s owners?b) Research question 2If willinging to deal with the Tumelo Home for the Mentally Handicapped Children, what would the potential business owners needs be?c) Research question 3What media could be used to educate potential donors about the Tumelo Home for the Mentally Handicapped Children?1.2.4 social unit of analysisSince the focus of the communication campaign is on business owners in the Pretoria area, the unit of analysis will be on these individuals, as they will be the receivers of the questionnaires.1.2.5 Population(s)The target population identified for this study is of heterogeneous Pretoria based businesses, while the accessible population is only the business owners that agree to extend to up to take the questionnaire.1.2.6 Sampling proceduresRandom sampling questionnaires were sent out to various business owners via online methods, such as Facebook and e-mails, as well as telephonically through references given by employees, in a cross sectional manner of in dustry.1.2.7 Methodology and measuring instrumentQuantitative methodology is used as it more focused on the quantity of answers alternatively than the quality of the answers received. The measuring instrument used are questionnaires which answer specific questions of the desired target audience that are easy to complete and non-confusing. Please see APPENDIX B for questionnaire.Percentages of companies willing to support a non-profit organisation 5 of the 9 participants indicated willingness to consider supporting (if more information could be obtained), leaving a total of 35.7% willing.Awareness of Tumelo Home for the Mentally Handicapped Children 85% had indeed not heard of this home, leaving 14.3% (2 persons) having prior knowledge before the questionnaire.Information heardThe first person indicated that the information previously heard was abstract, while the other said that the information shared about the home sounded negative as the children need so much still.Preferred com munication medium100% stated E-mail as their preferred communication medium.Preferred media mediumPlease note for the preferred mediumMany participants chose more than one option with preferred media mediums. 6 of the 14 participants indicated that they would prefer the website as a media medium, yet as the Tumelo Home for the Mentally Handicapped Children has a website already, I changed their selection to a newspaper advert as I loss to create broader knowledge through media mediums not yet explored before.1.2.9 Audience segmentationDemographics was provided for as one question asked for the situation of the company, as the questionnaire was specifically aimed at the Pretoria area, yet provision was provided for other areas. Another question was to find out whether or not the company would be willing to invest in the Tumelo Home for the Mentally Handicapped Children, to know the percentages that the communication campaign should be aimed at, and what their specific needs would b e for this to occur.1.2.10 Self-reflection(a) I discovered that the Tumelo Home for the Mentally Handicapped Children lacks reportage as most of the audience members had never heard of them before. (b) The extent that I predicted the results was a surprise as I believed that other forms of media mediums would be chosen, yet were not. (c) It was worthwhile in conducting the research as now the communicationcampaign manager knows that there is a dire need of this awareness campaign and what media to use to get the word out as indicated by personal preferences of the random audiences. (d) The research could influence the way in which this communication campaign is planned due to the results indicating an hold percentage of awareness in which demographic areas, as well as showing that while the communications manager would prefer to use a chirrup handle for example, the audience prefers Facebook as an online means of marketing. knave 81.3 Analyse the situation and identify campaign aim s1.3.1 Historical review and forecastThe historical stage setting of Tumelo Home for the Mentally Handicapped Children the home was opened in 1996 by Dr. Moses and Mrs. Orina Thindisa when Mr. Moses saw the many a(prenominal) difficulties faced by the parents and families of these incapacitate children. Driven by a love for the children in need, the facility was open in tusk Park, Midrand. While it was originally opened as a centre for the children during daytime working hours, many of the parents abandoned their children and were never heard from again, leaving the two founders in a difficult situation, yet they persevered and the home operates on a 24 hour radical ever since. It now houses 32 children from which about seventy per cent are either orphaned, abandoned and previously abused. Since this is the old home for children with special needs, the waiting inclining contains around 250 applicants, coming from further afield than Ivory Park. Tumelo Home for the Mentally Han dicapped Childrens forecast is to therefore gain enough funds to scatter the home to cater for the many needs of so many special children that still need the attention, facilities and activities that they do not receive unless admitted.1.3.2 Social, political and economic environment(a) The social environment is very supportive on the home as the community volunteers, looks after the security of the facility and helps out when possible. (b) The political environment affects the home as the Tumelo Home for the Mentally Handicapped Children is funded by grants from thegovernment currently. Parents of the children residing within the homes walls are asked to pay R500.00- which is given to them by the government as childrens grants. (c) The economic environment does affect Tumelo Home for the Mentally Handicapped Children as shortage of jobs results in that some of the parents neglect to pay their fee and rather use the government grants for themselves, leaving the home at a loss, whi lst facing food and other cost increases.1.3.3 CompetitorsTumelo Home for the Mentally Handicapped Children does not bear any competitors and have children from afar as Alexandria and Soweto needing space due to this lack of competition.1.3.4 Describe the organization and its cultureTumelo Home for the Mentally Handicapped Children is extremely invigorated and the interior is cheerful and bright. It is clearly a place well taken care of and the caretakers truly have a passion for the well-being of the children. Culturally, the community has commit to the centre and looks out for the security of the grounds, are regular volunteers and help out where they can, leaving an impression that this facility is very family and community orientated. Please refer to APPENDIXES D, E, F, G, H, I, J, K, L, and M for photographs of the organisation.1.3.5 Identify three issues based on the research results and situation analysis that are relevant for the campaign (a) There is not broad awareness about Tumelo Home for the Mentally Handicapped Children, leaving the home in dire need of financial sponsorship with no feasible way of gaining it. (b) Businesses that are interested in supporting a non-profit organisation all indicated that they required more information about the organisation to investigate whether or not it is worth while. (c) Local media coverage does not extend out the community, leaving the Tumelo Home for the Mentally Handicapped Children as another non-profit organisation that hardly anyone pays attention to. 1.3.6 Three broad oecumenic aims for the campaign(a) The first phase of this communication campaign would therefore be to raise awareness about the Tumelo Home for the Mentally Handicapped Children. Time put up throughout the campaign- April 2013 to December 2013.(b) The second phase would then be to revamp all previous internal advertisement and marketing to ensure that the corporate physique is the same throughout in order for credible businesses to take an active interest and lustrous partnership. Time limit would be 4 months. (c) As the 3rd and final phase of this campaign, this aim would be to do viral marketing about Tumelo Home for the Mentally Handicapped Children where all media coverage would go further afield than just locally in Ivory Park by the end of 2013.2 PHASE 2 CREATE2.1 Stipulate the communication problem or opportunity(According to Angelopulo and Barker, 2013 461-469)2.1.1 Formulate the main communication problem or opportunity As there is not a large awareness about the Tumelo Home for the Mentally Handicapped Children, fundraising is difficult and needs to be addressed.2.1.2 The need to conduct this campaignWithout funding, the Tumelo Home for the Mentally Handicapped Children will fail, leaving thirty-two children disadvantaged and hundreds of other challenged children on the waiting list without hope for a better life.2.1.3 What the campaign aims to achieveTo raise awareness amongst Pretoria busines s owners that are potential sponsors and donors.2.2 Define strengths, weaknesses, opportunities, and threats 2.2.1 Describe three audience characteristicsThe audiences needs are to have an understanding of what the non-profit organisation does so that they can decide whether their company will be a suitable match.The audiences perceptions of Tumelo Home for the Mentally Handicapped Children will influence whether or not they are willing to donate based on previous knowledge. Attitudes of the audience in terms of donating to non-profit organisations depend on any dealing in the past with charities and how their money was used.2.2.2 Define the needs of the audienceThe audience needs to know more about Tumelo Home for the Mentally Handicapped Children. They need to know what their money will be used for specifically. They need to have an open, two-way communication channel with the organisation. They need to be constantly updated and reminded about these childrens needs through the med ia.2.2.3 SWOT analysisAccording to Angelopulo and Barker, (2013322), the SWOT analysis is of the organisation itself- where the strengths and weaknesses are internal factors, with external categories being the opportunities and threats. (a) StrengthsTumelo Home for the Mentally Handicapped Children has access to basic services namely electricity, water sanitation and a doctors room/surgery next door. They are fully supported by the surrounding community of Ivory Park. Their facilities contains two fully furnish dormitories, stimulation area, equipped kitchen and office, an inviting reception area, playground for the children, as well as a large hall that can be used multi-purposively.(b) WeaknessesThe home needs more physio equipment for needed stimulation for the children. They do not have sufficient rehabilitation and medical equipment. They need to develop an adequate stimulation programme that meets the needs of the various age groups. Need a trained physiotherapist and speech therapist.(c) OpportunitiesThe facility contains a large enough area for care-giver training for current employees as well as trainees. They can develop their service centre into a training centre for young people with mental and physical disabilities.(d) ThreatsSome parents do not support their children, leaving the home struggling to cover the extra costs that should have been taken care of. As there is a low awareness level, people further afield from Ivory Park rarely donate.(e) ProblemAs the area has no other facility to help take in these children, Tumelo Home for the Mentally Handicapped Children is the only safe place, leaving it in high demand, with too little space to accommodate such a high intake.2.3 Determine the campaign topicThe help children that are abandoned, abused, orphaned and handicapped campaign will promote awareness and raise funds amongst various target audiences.2.4 Formulate strategic communication objectives2.4.1 To raise awareness through various media about Tumelo Home for the Mentally Handicapped Children throughout the campaign- April 2013 to December 2013. 2.4.2 To educate the target audience about the needs of Tumelo Home for the Mentally Handicapped Children throughout the communication campaign running from April 2013 to December 2013.2.4.3 To raise funds for the Tumelo Home for the Mentally Handicapped Children by spreading knowledge about their needs through different communication mediums.2.5 Create the communication message2.5.1 Formulate the oversize nousThe help children that are abandoned, abused, orphaned and handicappedcampaign is designed to raise awareness and increase funding for the Tumelo Home for the Mentally Handicapped Children by targeting mainly Pretoria based business owners who can donate significantly.2.5.2 Message approachThe approach used is emotional as the Tumelo Home for the Mentally Handicapped Children are in need for care and support, and no rational reasoning can put a price limit on that. I t will also appeal to the business public relations departments as they should want their community to perceive them as giving and caring for the children of the community, which will also benefit them.2.5.3 divergent ways of presenting your messageTheoretically the information produced will be emotional yet contain factual, demonstrative and testimonial information about Tumelo Home for the Mentally Handicapped Children. The billboard is a short message appealing emotionally to passers-by to put themselves in the childrens place, while he Facebook advert contains factual information about the children and their need for funding. The poster is eye-catching and more a demonstration on how would you feel if you had to rely on the support of others, leaving the newspaper advertisement as testimonial of the trials faced by these children and creates awareness of their funding dilemma.2.5.4 Communication mixThe use of the homes own logo design is the most specific and best way to portra y its internal communication as its marketing remains consistent in every form of media used. Billboard advertising is an excellent medium to portray an integrated internal communication of the Tumelo Home for the Mentally Handicapped Children.Page 14Facebook adverts are an online communication tool specifically aimed at online users in a company. visors integrate different element of emotional aspects that appeal to people, leaving them wanting to help in any waypossible. newsprint advertisements is a traditional marketing tool that also contains a link for further information online if wanted.2.6 Select the media2.6.1 Medium one billboard(a) This medium was selected because it will reach a larger target audience subconsciously, and business owners who are looking to contribute to charities will remember the billboard. (b) It contributes to internal desegregation through pull ahead Hundreds of people driving daily.Frequency Everyday on the N1 North.Impact Passengers will read it and interest will be created, while drivers can glimpse it and hopeful awareness for later research to be done will result.2.6.2 Medium two Facebook advert(a) This medium was selected as many internet users have a Facebook accounts and adverts online will reach people all over the world who may pass it on to their employers seeking a non-profit organisation to donate to. (b) It contributes to internal integration throughReach Everyone online with Facebook will receive it.Frequency Every 30 minutes to pop up.Impact People will see this advert and greater awareness will be created and hopefully more interest will occur, resulting in a viral word of mouth spread over the internet, perchance reaching people who can help.2.6.3 Medium three posters (at universities)(a) This medium was selected as many university students are encouraged to be more actively involved in the community and in charities, as well as may raise further awareness in future projects. Page 15(b) It contributes to i nternal integration throughReach All students on campus will see it.Frequency Students to and fro from classes.Impact Students who are caring will pay attention to these posters and will further raise awareness about the home and may even help themselves.2.6.4 Medium four newspaper advertisement(a) This medium was selected as many business owners based in Pretoria read these newspapers for general knowledge about the country and daily issues that may influence the running of their businesses. (b) It contributes to internal integration throughReach All Sunday Times and Pretoria News newspaper readers. Frequency Every day and every Sunday.Impact Readers will gain increased awareness to enable them to enact further.2.7 Produce the communication material(For the purpose of sightedness the media activities as a whole, they will start on the next page.)Page 162.7.1 Design the four activitiesBillboardHOW WOULD YOU FEEL IF YOU WERE APART OF THE Tumelo Home for the Mentally Handicapped Chil dren Abandoned, Abused, Orphaned, Handicapped stand by THEM, HELP YOURSELFFacebook AdvertThe Tumelo Home for the Mentally Handicapped Children is a place of safety for disabled and abused children. They need support from the South African community to ensure that these abandoned, abused, orphaned and handicapped children turn tail on receiving the supportive lifestyle they need and deserve. Help now through donating for this great cause of keeping our children safe. YOU can be that difference in THEIR livesPosterTumelo Home for the Mentally Handicapped Children Awareness Campaign Fundraising for CHILDREN in need. How would YOU feel-ABANDONEDORPHENEDABUSEDHANDICAPPEDYOU would also want a place of refugeHELP NOW- contact Mr.Solly Khuthama on (011) 261 1868Newspaper AdvertisementTumelo Home for the Mentally Handicapped Children is a non-profit organisation that is in ever constant need of support from the South African community. Will YOU be the difference in the lives of these abando ned, abused, orphaned and handicapped children?2.7.2 Explain how each activity contributes to the big idea Each media contains the phrase help children that are abandoned, abused, orphaned and handicapped which is the big idea for this communication campaign. 1. The billboards meaning to catch passers-bys attention to raise awareness for the children of Tumelo Home for the Mentally Handicapped Children. Byhelping them, you help yourself be a better person by societys standards. 2. The Facebook advert is aimed at creating awareness about funding needed for the Tumelo Home for the Mentally Handicapped Children and how these special children need help for the readers. 3. The poster helps raise awareness and educates viewers of the big idea through its catch phrases emboldened, catching attention to remind people of others needs other than their own. 4. The newspaper advertisement contributes to the big idea as it appeals emotionally through the catch phrase, asking people to help donat e to ensure the childrens safety.2.8 Proof of authenticityPlease refer to APPENDIX CSOURCES CONSULTEDBooksAdvertising and creation Relations. 2012. Only Study Guide for COM3708. Pretoria UNISA Advertising and Public Relations, COM3708, Tutorial Letter 101/3/2013. Department of Communication Sciences. Pretoria UNISA Angelopulo, GC & Barker, R. (eds). 2013. Integrated organisational communication. Lansdowne Juta. CMNALLE Tutorial Letter 301/4/2013APPENDIX ADear Miss Mpho and Mr. Solly,I wish to confirm the telephonic conversation and the subsequent meeting that took place.During the interview which took place on Thursday, 4th April 2013, at your offices, the following was agreed upon- The communication campaign will focus specifically on raising awareness about your organization and its need for urgent funding.This will be accomplished through the following proposed steps- a Your organization and where this community is situated.b Creating the proposed campaign through identifying th e different key issues faced by the Tumelo Children Home. c 4x media draft versions to create public awareness of your plight.As I am a student of UNISA, I will not be implementing my research unfortunately, yet your organization will receive exposure through the interviews and questionnaires I will conduct during this time, about peoples and companies awareness of your home, and its many needs associated with the care of handicapped children.You are welcome to use any of my planning and research to assist you in any way you deem fit. If you do decide to use any of my suggestions and recommendations, I would be grateful if you would let me know what section/syou have used and the outcomes thereof as this will help me with future work.Any photography used in this portfolio is strictly confidential and anonymous, with only the marker/s of UNISA, my internal lecturer and myself seeing them, and will in no way be used in any manner unbefitting and will be used only with your consent. co nvey you again for your willingness to work together with me and the sharing of your information. I will send the finished product if you so wish.I look forward to working with you both and if you have any other questions or concerns, please do not hesitate to contact me. Please accept my grateful thanks for consenting to see me and for the time spend discussing my proposals.APPENDIX BN.P.O. 016 874The following questionnaire is specifically for the use of a UNISA portfolio about an integrated communication campaign based on the Tumelo Home for the Mentally Handicapped Children. The recorded results are completely anonymous. Please circle the correct option where relevant.What is your position in your company?Owner DirectorAPPENDIX CN.P.O. 016 874PBO 93001854108 April 2013To Whom It May ConcernCara GraterTumelo Home is situated in Ivory Park settlement .MIDRAND, it is a home for profound mentally and physically handicapped children, 75% of our children are either abandoned, orphaned or abused from home, at present Tumelo Home is catering for 100%, black and disadvantaged children with severe mental retardation and physical disabilities.TUMELO HOME has created 20 job opportunities to previously disadvantaged persons (amongst them is 17 women, 1 person with disability).We hereby authorise the above student to use our organisation to do her school project. She is a warm person and dedicated. During our interview, she was coming up with exciting ideas and she showed initiative. We were please to have met her and are very honoured to help her, so that she can help us.As an organisation, we feel that the communication campaign will be helpful because as an NGO we need exposure and for people to know about the kind of people we are taking care of, to learn about their condition and be able to appreciate them. So we feel like this project is going to be a great help to us.M.S. KhuthamaManager Rev. H.S. Mpshe Chairman Dr. G.M. Thindisa Dep-chairman T.M Malatji Treasure r E. shadung Secretary R. MadibogoDep-Secretary B. Matlala, M.B. Lefophana Page 25N.P.O. 016 874PBO 930018541For any further information, please do not hesitate to contact us.Yours sincerely,Mr. Solly. M .KhuthamaTUMELO HOME MANAGERM.S. KhuthamaManager Rev. H.S. Mpshe Chairman Dr. G.M. Thindisa Dep-chairman T.M Malatji Treasurer E. shadung Secretary R. MadibogoDep-Secretary B. Matlala, M.B. Lefophana Page 26APPENDIX D EAbove View of Ivory Park- MidrandBelow Close up of Ivory Park- Midrand